Family portrait? Capturing action is hard and you may only get one chance to snag the right photo. Then remain as consistent as possible from there. Develop a naming convention based on elements that are important to the project. Part of an effective file-naming convention includes the order in which codes appear. If you do the majority of organization and research upfront, your life will be much easier down the road. For example, a 600 pixel version of our puppy picture could be named Organize_Puppy_600px. Instead of using a space, use an ( _ ) or a ( – ) Use consistent file types. Determine the most common naming patterns they use and apply that formula to your image file naming process. We’ve got some hidden gems to tell you about: cool photo editing tips and tricks to make you better, stronger, faster. One in particular is Naming Conventions. |, File Naming Conventions For Photographers, Digital Asset Management Gets Friendly With Small Business, Don’t buy a Digital Asset Management solution before reading this, Why all Agencies should offer Digital Asset Management platforms to their clients. Or you could set up folders based on whether they’ve been edited or treated in Photoshop. A File Naming Convention (FNC) is a framework for naming your files in a way that describes what they contain and how they relate to other files.. Then make sure to move your files through each part of the process. Image SEO best practices Keyword image file names Use relevant keywords for image file names, keep the file name to five words or less, and use a hyphen (-) between words without spaces. Is NOT the same as: image.jpeg. Image SEO Best Practices: The Ultimate How-To Guide. The average person will name a file in a way that best suits them and that file name might not have any information to the next person who needs to access the file. To note different sizes of the same image, the most commonly used convention is [size] and px, for “pixels.” Like the version number, this info usually comes at the end of the file name. Lost photo. It’s usually a good idea to make sure you have all of the ingredients before you start cooking, and the same idea applies to photo organization. Meanwhile, if you don’t know what you’re doing, a DSLR camera can be more of a hindrance than a benefit. First, the small size presents numerous problems, including making them easy to lose. And if you want to learn more about the importance of digital asset management, please read our guide all … A dedicated DAM makes managing permissions and control access easy. This is useful if you upload your files to a photo website, such as Flickr. Resist the temptation to make an unnavigable maze of folders and subfolders, or a zillion folders—it’s tough to find something when there are 17 possibilities of where it could be. If you’re already using Micro SD cards, why not keep the photos on them? Start with your general keywords and then moved to the specific keywords within every file so that everything can be found and ordered in a logical manner. Learn how to create a high resolution image so it'll look great when you print or post online. If it’s a location you’re editing for instead of a specific pixel count, you can note that, too. If so, a DAM is great for sharing files with people and keeping the entire team on task. My background in providing guidance on them is in regards to record keeping practices. This provides a professional feel that will match your professional photographs. Descriptive file names are an important part of organizing, sharing, and keeping track of data files. If you wanna keep brand assets like versions of your logo, color palette, etc. Versions are usually noted with the letter V and a number. If you edited a photograph, applied filters, or whatever else, you’ll likely want to include a description. What info do you need in a file name? This document explores the general characteristics of records, how records are used and referenced, and the file-naming rules that should be applied to all electronic records. Your visual content must be optimized for your customers and search engines. Some photographers simply store photographs on Micro SD cards. File naming best practices: Files should be named consistently; File names should be short but descriptive (<25 characters) (Briney) One common way to name photographs is to start with the date of your photos at the front of the name. The user interface may work well for one person organizing photos for a few vacations, but quickly breaks down. Or maybe you’ve got a new client with very specific requests and concerns. What will make most logical sense for your organization? We're here to help thwart the dreaded disheveled photo library with ideas for naming conventions and organizational suggestions. But they’re not. Use the location, year, and month. They should be set up based on a document or content type. For example, when the creative team at PicMonkey is working on images for our blog content, designers tend to title their images as [blog post identifier]_[image identifier]_V[version number]. Then that should be involved in the image name. For one, these consumer systems aren’t typically designed for sharing lots of files and folders with a number of different people. That means no irrelevant keyword … Finally, you need to number your photos. So, Organize_Puppy_V2 would be the second version of a puppy picture for this article. These will be the best-looking photos, the ones where the light is just right, the smiles are perfect, and everything else. SEO involves a lot of different parts, so it can be easy for businesses to overlook some of the smaller steps to practicing good on-site SEO, but every little thing you can do to strengthen your website’s SEO makes a difference – especially if it’s something other sites may be overlooking. Depending on where you live, you may wanna flip-flop the month and day to be YYYYDDMM. For example, you would not have the same naming convention for an article and for a specification or for a drawing … It’s easiest if you start with that. This is because some operating systems don’t recognize blank spaces. Whether you use an asset management system designed specifically for photography and commercial use, or a consumer option, you need to couple it with an effective file management system, file naming conventions, a sound file structure, and more. 4 Guidelines for Image Naming for SEO Keep Your Image Filename Relevant. Your organization system only works if you keep at it. In the past, that might include sending watermarked prints or CD-ROMs. Client management is one of the most important aspects of running a photography business. And scrolling through an endless list of “IMG_0001, IMG_0002,” files while relying on thumbnails to tell you what the picture actually is can be enough to make you swear off picture taking altogether. Method one: files named by date. More revenue for you, more satisfaction for the client. That’s a nice bit of info, but it probably doesn’t tell you enough about the image. When the image is reviewed and finalized, you may want to put “Final” or “F” where the version number goes. Still, while often affordable, consumer systems aren’t optimized for sharing files with a large number of customers and other parties. If only your files were in proper order. They provide the best quality for the smallest file size. Digital asset management can be a hassle for even well-organized photographers. Since your photos are now stored on an SSD or other storage device with proper naming and a smart folder structure, you can find whatever you’re looking for quickly. You may also choose to add a short (preferably one word) descriptor for each file. Talented photographers can take amazing photos with cheap point-and-shoots. Computers typically cap titles at around 255 characters, but some programs don’t like file names longer than 30 characters, and the common consensus is that names should be around 15 characters or less if you’re going to share your file. Get your file naming conventions in place early. For example if one is dealing with records with trigger dates for retention, file them by year/month. altogether, one folder called “Brand assets” will do the trick. Ensure the filenames for your documents are clean from special characters so they upload correctly and are easily found. Many digital asset management specialists recommend preserving the original image number when naming files. Ultimately, an effective digital asset management system may boost productivity, allowing you and your employees to get more done. Develop a naming convention based on elements that are important to the project. The best naming conventions utilize the principle of parsimony. A frequently used, basic way to include that info in a title goes like this: [Place]_[date].jpg. ©2010-2020 | Filecamp AG | All rights reserved. Computers typically cap titles at around 255 characters, but some programs don’t like file names longer than 30 characters, and the common consensus is that names should be around 15 characters or less if you’re going to share your file. Following company-wide file naming convention best practices will save you stress and headaches in the long run. Aconex: Our Main Application. We’re gonna misquote the KISS principle here: Keep [your filing system] simple, smartypants! Then in the month folder, you can create another folder for each photoshoot or event. A file naming convention is a framework that you use in order to name your files in such a way that it directly conveys the meaning of the file and how it relates to other files 1. First, let’s look at how you can use a digital asset management (DAM) system to share photos with current and potential clients. Once your system is set, move your pics to the appropriate place. While it’s good practice to add your company or personal name, it’s also time-consuming and not always necessary. Working on images for a variety of clients and want to keep their jobs separated. In that folder, you can set up another folder for every individual month. Google Drive), and digital asset management (DAM) systems. However, many email programs limit the size of messages, and photos take up a lot of space. This way, when you sort by name, you’ll also sort by the date of the photoshoot. These days, there are better options, including e-mail, file-sharing programs (e.g. To prevent running into problems with your file paths on your site, we recommend following the best practices for file naming. This article was written by PicMonkey Staff, a multicellular organism of hive-minded sub-parts who just wanna get you the ideas and information you crave, so you can make powerful images that level up your business. It might be tempting to simply create a folder for a client or event, drop all the photos into it, then move on. Over and over again I see common bad practices within SharePoint Sites. You remember the event. Unfortunately, online storage may be out of your price range. Location/spatial coordinates 3. This is the same thinking that needs to go into the best practices for your file naming conventions. Make implementing good file and folder naming conventions a part of your business and your life. The number one guideline I preach for image naming is to ask yourself: “What does this image actually show?” The image filename should be relevant to what is actually in the image. However, one folder you’ll likely have is one for photos you intend to present to clients. File names should allow you to identify a precise experiment from the name. The way you do that will depend on the system you’re using, but you can usually select multiple files on your computer by holding the Command or Shift key. Smithsonian Data Management Best Practices Naming and Organizing Files Name and organize your files in a way that indicates their contents and specifies any relationships to other files. You’ll also put your best foot forward with your own branded asset management system, reminding clients just how seriously you take your profession and business. Use jpg or jpg. Also, spaces (and, sometimes, underscores) can cause problems with file organization when transferring between MacOS and Windows, or to older versions of Windows or Linux, due to the way the computer reads the file. Before you think about filing structures and folders, establish the nomenclature you’ll use for naming your image files. For example if one is dealing with records with trigger dates for retention, file them by year/month. Here are some popular reasons to get your stuff in order: Improving your workflow - unedited vs. edited images, for instance. About. Regardless, this document should provide a foundation for developing a consistent and easy to use file-naming standard to be implemented in any office. Try them with whatever storage solution you’re using — whether it’s folders in Hub (PicMonkey’s cloud storage solution that keeps your pics and projects re-editable), the photo organization app on your computer, an external drive, etc. These default identifiers tell you that this file is an image, and where it falls in the order of pictures you took. Create a naming protocol that makes sense to you: it should be descriptive, but not overly cumbersome. Remember, you can simplify the name down to something like: If you treat or touch up the photo, make sure you add a brief descriptor at the end. Do you know what else is a lot of work? How to Organize Photos: Naming Conventions (and More!) In a similar thought, a file naming convention could also be an agreed-upon scheme on how to label files and folders 2 . Yet one vital skill that sometimes gets overlooked is organization, and specifically putting a good file management system in place. Continuing with our date above, the file name would look like: You might also opt to drop the copy and photographer name if you work by yourself or otherwise feel it’s an unnecessary detail. Whatever standard you choose, the best method is to get your file naming standard set in place early. Now the real fun begins! This is because some operating systems don’t recognize blank spaces. My background in providing guidance on them is in regards to record keeping practices. The most important aspect of naming files is consistency. The folder setup you design in your specific event folders should be based on your needs. For the name, simply start with the client’s last name, use a dash, and then include the first name (or at least an initial). You might create folders for individual events, like the wedding ceremony, or reception dance. Many photographers prefer to use the date and even the time to name photos, often together with an index number that restarts each day. 2 | Use proper SEO image naming convention. We’re going to take a deep dive into file naming best practices and folder organization. Whatever name you fancy, overlays are the design building blocks that will take your creativity to the next level. Rounding up the images already on your computer, a flash drive, your phone, etc., makes it easier to see exactly what you’re working with and develop a winning system. So far, we’ve only gone over naming your actual photo files. As you develop your filing system, ask yourself, “Could this be simpler?”. 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