For a medical office manager, for example, this could include something like Easy Clinic. Ready to be part of a great team and have fun! Top 22 Office Administrator Resume Objective Examples You Can Use. Position continually requires demonstrated poise, tact and diplomacy, Analytical ability is required in order to gather/summarize data for reports and projects and to find solutions to various administrative projects and issues, To be successful in this position, the incumbent needs to be punctual, have regular in-office attendance, and be available and visible to our clients. Maintains local Boeing base presence, Provides specialized on-the-job training to Customer regarding Boeing resources, Researches information to assist customers in resolving moderately-complex operation issues, Assists management in negotiating cost, coordinating and organizing special events. Knowledge of other internal systems an asset, Assist with facilities requirements for weekly on-boarding of new employees and contractors, Manage after hours and internal event organization, Primary internal contact for all things work space related, Assist with and fine-tune processes to keep the office organized and running smoothly, Flexible attitude, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff required, Contribute to Admin/Facilities team efforts through teamwork and collaboration, as needed, Work closely with the Front Desk Coorindators, Executive Assistants and Office Manager to assist with basic office support functions as well as help with coordination of quarterly meetings and other types of events, Assist Office Manager with large internal office moves, Facilitate Safety & Emergency processes and a safe and secure working environment by coordinating with emergency delegates of each office and conducting annual emergency drills, Opportunities to work on a variety of ad hoc projects, Experience as an office administrator, executive assistant, or with similar project management work, Self-motivated, extraordinary attention to detail, and an internal drive to produce high-quality work, While this position will primarily be located at our Domain office, the ability and flexibility to travel to our other Austin office locations is needed, Highly skilled with Microsoft Office (Word / Excel / PowerPoint / Outlook), Day-to-day operations to make our office a cool place to work at, Serve as liaison with administrative staff in Esri headquarters and provide them with needed reports and information (payroll, accounting, insurance, etc. ; Additional Requirements, Knowledge of all applicable Federal, State and local laws and regulatory requirements, Ensures effective, timely, and cost-efficient coordination for completion of client/administrative tasks, including ensuring 24 hour availability of support as needed to address emergency needs. Includes assisting with various input and managing the workflow through of system activity, Work overtime on a planned basis as deemed necessary by supervision, Oversees physical condition of administration offices and administrative plant areas to ensure a safe working environment. endobj Attend and organize 25 + conventions and trade associations per year, Make all travel arrangements: airline tickets, hotel reservations, car service working through American Express Travel, Manages incoming & outgoing mail & carrier shipments, office supplies and equipment, Prepares reports, expense reports and documents as needed, Develops familiarity with basic polices and procedures, Knows the organizational structure and company mission, Flexible to jump to another project at a moment’s notice – recognizes the need for urgency, Enhances and maintains professional work ethics, i.e. Depending on work location, 1-3 years administrative/office experience, Ability to understand company operations, organizational procedures, and personnel, Must be proficient on spreadsheet and word processing applications, i.e. Example of Resume for Office Administrator and Bookkeeper. Interacts with vendors, couriers and delivery personnel. If your current Office Administrator resume hasn’t made the cut, it is time to make changes. Program Milestone Reviews' (PMR's), Coordinate and process domestic and international business travel arrangements, Monitor designated business traveler's logistics, Generate expense reports, assist in reconciling corporate credit card charges to ensure timely and accurate reimbursement as well as verify payments to corporate credit cards, Collect and compile data to provide visibility of status for traveler's review and/or signature, Create, edit and maintain electronic and written communication, Track and maintain information relative to department and business operations, Verbally communicate a wide variety of information to multiple audiences, Prioritize and schedule management-level employee time and availability for efficient use of time, Coordinate with the appropriate focal(s) to support the acquisition and maintenance of resources, Plan and implement logistics for executive level internal and external events, Provide administrative support for defense contract management agency interfacing, Acts as Records and Information Management (RIM) Rep for executives, Create, update and maintain the Records Control Matrix (RCM) and complete all required annual RIM Rep training, Act as a point of contact for our local government customers, Working in Microsoft Word, PowerPoint, Outlook, and Excel, Providing high level administrative support including travel booking, accounts payable duties and personal administrative support to Senior Management, Providing high quality operational support and administrative project support to Assignment Managers, Supporting the preparation of bid and report documentation for delivery to Rail & Transit clients, Formatting and proof-reading documentation to ensure professional presentation and compliance with corporate style guidelines, Development of marketing materials and graphic elements for inclusion in documentation, for example: fact sheets, organisation charts and diagrams, Providing backfill support to the Business Support team and other Rail & Transit offices covering absences and peak workloads, Intermediate to advanced skills in all MS Applications (Word, Excel and PowerPoint) and Adobe Acrobat, High level of professionalism and presentation, An eagerness to learn, use initiative and develop skills; and, Ability to multi task with a can do attitude, A current active Top Secret U. S. Security Clearance, Microsoft Office experience to include Word, Excel and PowerPoint, A current active Top Secret, Sensitive Compartmented Information (TS/SCI) with a Counterintelligence Polygraph (CI Poly) U.S. Security Clearance, Serve as the first point of contact at the office and interact continuously with customers, guests, and vendors, Act as the liaison for all maintenance and repair issues between the building, property mangement, and outside vendors, Assist with employees requests and serve as main contact for vendors regarding all local GWS facilities operations issues, Prepare the annual facilities operations budget for the local office, Manage day-to-day- office budgets, prepare necessary documentation for approval, ensure monthly invoicing is completed on time, and offer analysis as needed, Negotiate directly with local vendors and to provide services and supplies to the office and ensure they meet agreed SLAs and KPIs, Lead the workplace health, safety, and environment initiatives, implementing global and regional programs as mandated by law or policy, Guide small improvement projects and office projects (refurbishment and new builds), Coordinate and resolve minor space changes, space planning for the office, and set up for new employees, Manage the office supplies and snacks and drinks in accordance with our department programs, Inspect facilities daily to ensure all equipment is running effectively, Use company intranet and other computer-based systems and help update the internal systems related to that office and of the department, Monitor and track the GWS ticketing queue (local and regional) and ensure resolution of any assigned tasks in a timely manner, Provide visitors with information regarding recommended local hotels and transportation if needed, Provide temporary badges and subsequent distribution for new hire badges, Support internal events like We Are Red Hat Week, year-end party, World Environment day, etc, Help coordinate catering and other requirements for on-site events/training and customer events, Assist with minor room setup in front-of-house area, Support regional manager, partnering to complete tasks and projects related to the ongoing operation of the office, Offer assistance on assignments that are semi-routine in nature, while recogniing the need for occassional deviation from standard tasks, Provide coverage and team support during local team member absence, 4-5 years of experience in a similar role, Solid written and verbal English communication skills; professional business appearance, Attention to detail, extensive experience in most responsibilities listed in the job description, and advanced skills for developing systems and processes for smooth office operations, Highly motivated with the ability to work with little direct supervision, Ability to use office applications and willingness to learn new tools and resources, Tracks office supply inventory and supply orders, Support the Office Manager on the day-to-day operations in the Miami office, Planning and scheduling meetings and appointments, Assists office staff in maintaining files, Assist the Office Manager to maintain executives' schedules, appointments and travel arrangements, Monitor, screen, respond to and distribute incoming communications, Ability to work independently and effectively with others, Confident interacting daily with senior-level management, Organized with excellent time-management skills, Detail oriented, analytical and inquisitive, Microsoft Word, Excel, Outlook, and PowerPoint, Prepare correspondences, tables, charts, reports and other materials as instructed, Ability to file alphabetically, numerically, chronologically, or by subject, Answer telephones and take messages and open and distribute mail, Clerical and office skills and basic computer skills, Analyze external/internal requests to the AGM determining required action and urgency, responding and/or resolving where appropriate, Provide general administrative duties: correspondence, scheduling meetings/appointments, taking/preparing meeting minutes, filing and mail distribution/review, Co-ordinates the preparation of reports/graphs/presentations necessary to support plant KPI’s and other activities, Coordinates all purchase requisitions sends approved purchase orders to suppliers, tracks completion of PO’s, Coordinates all invoices for CSS and manages proper approvals, keeps tracks of PO’s, Invoices, and expenses for applicable line items, examples: Freight, Capital Expenditure, ATP’s, Tooling Books, Expenses, etc. ), Organizing of mandatory training and control of attendance, Business guest support (visits organization, ODC walk tours etc. receivables, invitations to office meetings via email, etc, Coordinate/schedule office meetings via email, Coordinate office meetings and social events, Works with various ROG departments, Accounting, Compliance, Escrow, Support Company sponsored programs throughout the year i.e. Purchasing requests, Office life support: office supplies, office improvements, Working with corporate systems (Financial, HR systems, etc. When writing your resume, be sure to reference the job description and highlight any skills, awards and certifications that match with the requirements. Verbal and written communication skills necessary to explain complex and/or confidential information. Office Administrator Resume Examples: Summary Statements right Energetic office manager with 5+ years experience, seeking to leverage proven management and training skills to grow efficiency at Prescott Global. databases, manuals, Intranet) to ensure reliable and accurate information is provided to customers, Perform clerical and administrative services, including word processing - record keeping / employee files / vendor files, Assisting managers with employee onboarding/record keeping, Administration/flights/rentals/hotels/ employment letters uniform inventory/ordering, Coding & verifying all vendor invoices and submitting for payment weekly, Tracking truck expenses ex. for the upper management, Manage phone calls and correspondence (e-mail, letters, packages etc. Maintain stationery supply. Monitors seating and space capacity and provides updates to Facilities and site head. Must be reliable, pro-active and self confident, Computer Skills: Intermediate computing skills and proficiency in MS Word, Excel, PowerPoint, Access and WebEx. and ensuring equipment is working properly. A lackluster approach will never earn you a favorable response. ), Correctly and sensitively handle confidential information, Demonstrate good work flow management and prioritization skills, Be able to work independently and as part of the wider team, Have good problem solving ability and attention to detail, Experience in a similar role is an advantage, but not essential, Force of Intellect - Atlantic Media seeks a discipline and rigor of thought as manifested, often, in exceptional academic performance and, later, success in a professional environment, Spirit of Generosity - Equally, Atlantic Media seeks what we term a spirit of generosity – a natural disposition towards service and selfless conduct, Advanced English and Japanese language ability, Experience coordinating within a diverse work environment, Experience with Boeing procurement software and processes, Experience with multi-national work environments, Prefer vocational school training or equivalent work experience; proficiency in the operation of necessary office equipment and business software; and strong organizational, communication, and interpersonal skills. Furnishing information or responding to routine correspondence where possible to save staffs’ time, Organizes or maintains office or project files (electronic and hardcopy) and records in accordance with internal policy and practice, May track and coordinate the acquisition and distribution of materials, supplies and equipment, Maintains inventory of furniture and equipment, May coordinate with facilities on any building maintenance or issues, May track mileage and ensure maintenance of vehicle fleet, Prepares reports, gathering and summarizing information, Will serve as an assistant to the Office Leader, May support multiple managers on assigned projects, Experienced with Microsoft Outlook, Word, Excel, and PowerPoint, Requires 4 years related administrative experience, Oversee the day to day administration of iQmetrix’s Vancouver office ensuring an environment which optimizes the employee experience, Maintain the Vancouver main reception desk and phone system, Support the Manager, Corporate Relations and Executive Team as needed. Free PDF samples Prepare for open houses, specialty programs, and upcoming events. To help you out, here is a sample CV for those looking to apply as an Office Administrator. library, records, office services (internal and outsourced staff), conference services and visiting attorney services, finance, marketing, business development, paralegals, information technology and legal secretaries, Oversees assistance with diary and billing initiatives with the secretaries and Finance, Maintains proper financial controls, supervising and arranging payment as requested, setting up accounts with vendors, etc., all in coordination with Finance, Monitors equipment needs of staff and lawyers and makes recommendations to firm-wide administration, Keeps IT administration advised of any issues/problems in the office, Prepares annual budget recommendations for the DC office and manages office to budget in coordination with other administrative department heads, Works with the Legal Recruiting department to support summer associate program and the fall hiring process, Participates in the development of firm-wide initiatives with office administrators from the firm’s other offices and shares best practices and activity reports with firm-wide administration, Partners with Office Managing Partner, Director of Legal Recruiting and Attorney Development Manager to facilitate orientation of newly hired partners and associates, coordinating office assignments, ensuring appropriate support and coordinating office and benefits orientation and the transfer of client files, Works with the Business Continuity Coordinator to develop, maintain and communicate the local office particulars of all business continuation plans for emergencies, disasters or pandemics. Assist with manufacturer billing when necessary. - Required - 2 Years, Hands-on experience migrating on-premise Exchange mailboxes to Exchange Online (O365) – Required – 1 Year, Experience in troubleshooting and customer support for complex technical issues - Required - 5 Years, Excellent written and verbal communication skills and the ability to work independently with minimal supervision - Required - 5 Years, Advanced PowerShell scripting skills to automate processes - Required - 2 Years, Experience working in a multi-team environment - Required - 3 Years, Mobile Device Management (MDM) administration - Highly desired - 1 Year, Microsoft Azure experience - Highly desired - 1 Year, Project Lead Experience - Highly desired - 1 Year, Exchange 2010 Administration experience - Required - 2 Years, Hands-on experience in administering and supporting Exchange Online (preferably in hybrid environment) – Required – 2 Years, Hands-on experience migrating on-prem Exchange mailboxes to Exchange Online (O365) – Required – 1 Year, Experience troubleshooting and customer support for complex technical issues - Required - 5 Years, Typically requires 4-6 years relevant experience, Strong knowledge of systems software / hardware, networks and operating systems, Strong knowledge of processes and tools utilized for system management, problem reporting, change management and support tools, Strong interpersonal and customer service skills, Perform office reception duties; providing superior customer service to all visitors and employees, managing all incoming calls and directing as appropriate, handling all incoming and outgoing mail, purchasing supplies for administration staff, ensuring cleanliness of the office area, maintain visitor logs, and other similar tasks, Provide administrative support for leadership team as needed; from expense reports, management of outlook calendars, taking phone messages, assisting in scheduling of meetings and travel, formatting or finalizing documents, and other tasks as assigned, Performs all duties relevant to site tours; obtaining information from Sales Team, reserving accommodations and/or transportation, arranging offsite meals, ordering/purchasing supplies as needed, “hosting” the event from a set-up/maintenance/clean-up perspective, communication with the plant employees, and other tasks as assigned, Support various administrative departments, performing duties as assigned for example; updating welcome screen in visitor entrance, collating/assembling sales kits, issuing ID badges, handing out paychecks, updating phone lists, and other similar tasks, Support site team in routing documents to/from a variety of Corporate departments. ), Provide general admin support to Marketing Manager to assist in the coordination of marketing programs, and database maintenance, Help onboard new employees, setup workspaces for them, order business cards, computers etc, Reporting: Assist weekly and monthly reporting as required by the Leadership team, Report on account status with regards to permitting, approvals, installation, and holds, Compile and submit expense reports for office expenditures, Schedule and organize office associated events, Communicate with internal Vivint Solar departments, Attend and actively participate in conference calls as needed, Oversee the storage and disposal of records as per the retention schedules and policies, Maintain general office supplies and ordering as needed, Proficient knowledge of office administration, Ability to maintain a high level of accuracy, Excellent interpersonal, analytical, problem solving and decision making skills, Strong computer skills including but not limited to web based programs and Excel, 3 to 5 years of experience in a similar role, Experience providing exceptional customer service, Responsible for day to day administrative / clerical tasks including filing, copying and runner assignments, Gathers and maintains job information and documentation, Minimum 2 years of industrial based administrative experience, Microsoft Office (Word, Excel, Power Point and Outlook), Toolhound® software experience will be considered an asset, Must be fluent in both written and spoken English language, Performs administrative duties in support of office staff including, coordinating and scheduling calendar appointments, meetings and travel, preparing a variety of correspondence under general guidance, receiving and directing incoming calls and welcoming visitors. FunctionPoint, Basecamp, etc,), Humility, a sense of humor and the ability to work well with grace under pressure, The ability to both work autonomously and as part of a team, High energy, positive and self driven with the desire to constantly improve, Detail oriented, organized and able to handle multiple tasks in a fast- paced environment, Reception duties including managing visitors and phone calls, Travel and Events including arranging and communicating company events and managing travel arrangements, Support to Sales including the management of a small group of some accounts via phone, Contributing to the team’s continuous improvement initiatives and targets, Prior experience in office management is required, Strong organizational skills, decision making, and effective priority management is needed, Proficient in MS Office and ability to grasp required computer applications is required, Coordinates travel, hotel accommodations and other logistics for UTC visitors and external guests, Coordinates all candidate interviews, including scheduling, travel logistics and expense processing, Lead the Community Outreach efforts for the corporation, Support the United Way team to help coordinate the 2-week long campaign, Coordinate employee engagement activities that focus on team building and improving overall team health, Coordinate the annual company picnic, partner with EH&S to coordinate the flu shot clinic and blood drive, Assist the HR Generalist with filing of employee records and transitioning to an electronic system, Responsible for managing the Det-Tronics phone system and following up on voicemails in a timely manner, Responsible for screening visitors in advance in accordance with international trade compliance, Responsible managing and improving the incoming and outgoing mail process, Partner with HR Manager to improve and maintain the aesthetics of the office environment, Create and manage an efficient process for ensuring food is available for key internal meetings while tracking costs and invoicing, Serves as the sole contact with the vending company, Support the senior management team, as needed, Special projects that focus on continuous process improvement and employee engagement, Bachelor's Degree in a business or health-related field, Prior experience in a position that required administrative, operational and supervisor responsibilities, Ability to work well under pressure. 8+ years of experience, Knowledge of the ODNI facility management and technical support processes, Experience in maintaining and managing office calendars and schedules for office-wide resources, Experience maintaining simple websites and databases that include office-wide resource information, Experience with or familiarity of diplomatic, law enforcement, intelligence, homeland security, and defense communities, Be familiar with the Executive Office of the President, Office of the Director National Intelligence, the Intelligence Community and other relevant communities, Types and prepares reports, letters, tables, graphs, presentations, etc, Creates, sets up and maintains filing systems, screens and refers calls, arranges meetings and receives, refers and/or answers regular and electronic mail, Handles and/or coordinates regular administrative activities and/or special projects/tasks, Communicates and coordinates activities within the department and resolves routine problems, May monitor, order and maintain department supplies and process invoices, May research and gather information, compile and summarize data and compose letters and other correspondence, Provides administrative support related to overall office functionality and/or administrative support to management and staff, as applicable in respective country office location, Serves as the primary regional office contact for vendor services, which may include coffee service, food/drink vending machines, overnight courier, office supplies and recycling/documenting shredding services. phone, email, computer etc. This includes but is not limited to: all corporate credit card and cash expenses, domestic and international travel coordination and logistics, off-site meetings, registration for external conferences/events, etc, All client, executive and senior level coordination for meetings and workshops, including reservations, ordering food & supplies and assisting with booking rooms, Coordination of Vancouver Office recruiting and onboarding needs, Check in with new hires on a regular basis and facilitation of new-hire forums, Overall coordination of vendor management and purchasing for the office, General administrative duties including mail and courier management, corporate printing in a time sensitive manner, as well as coordinating employee photos, Be the point of contact with building management and cleaners, resolving employee concerns, and dealing with renovation and space needs, Identify, recommend and implement processes to more effectively manage the administrative function of the office, Coordination of Vancouver meetings, events, job fairs, and other staff functions, Identify, evaluate and resolve problems that may arise in administrative processes related to the Vancouver office, Coordinating conference bridges companywide, Coordinating catering, food and beverage for meetings, open houses and events, Credit card reconciliation of travel and office expenses, Coordination of Vancouver Corporate Travel Condo, Minimum 3 years’ experience in an Administrative position in a medium to large office capacity, Good organizational skills with ability to manage multiple tasks, Experience in human resources is an asset, Experience in travel management is an asset, Certificate or diploma in office or business administration an asset, The ability to work in a fast- paced environment with prompt and accurate service and juggle multiple tasks at once, Good computer skills including knowledge of Word, Excel, and Outlook Calendar, Strong communication and inter-personnel skills, Capable of resolving issues with minimum direction, Ability to work independently or as a member of a team, Take initiative and work well with all members within the organization, Coordinate repairs and responding to internal tickets logged when needed, Facilitating Headcount and reporting processes, Coordinate repairs & maintenances and responding to internal tickets logged when needed. 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